Accounts Payable Specialist

Company: VAUPELL INDUSTRIAL
Location: Everett
Posted on: May 23, 2023

Job Description:

Core ResponsibilitiesMaintains processes and procedures for accounts payable to ensure adherence to company guidelines. Supervises payables activities such as ensuring accuracy and proper authorizations acquired.Monthly closing and posting of month end information to ensure all deadlines are met. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports.Responsible for reviewing, analyzing, understanding, and verifying the requirements for accounts payables processing.Ensure and assist team with proper accounts payable coding and approvals prior to invoice postingEnsure and assist team with timely payments to vendors and review and resolve invoice discrepancies on a timely basis including reviewing vendor statements and dunning.Paperless work environment with DocuWare scanning/indexing supportResearches and resolves straightforward vendor invoice discrepancies and responds to questions received from vendors.Works with Project Managers, Management, Receiving, and Quality Departments to research and resolve vendor discrepancies in a timely mannerWork with vendors in updating address and remittance information.Maintains financial security by following internal accounting controls.Maintains financial historical records by properly storing accounting documents.Communicating with vendors, employees, and Management as needed.Oversee vendor files maintenance, including proper IRS documentationQualification GuidelinesCandidates must be a "US Person" (i.e. US Citizen or Permanent Resident) to ensure Vaupell's compliance with ITAR (International Traffic in Arms Regulations) and EAR (Export Administration Regulations)Required CompetenciesDetail orientedFlexibleAbility to work in multiple ERP and data systemsStrict adherence to deadlinesTeam playerDesired Experience3+ years in accounts payable functionMicro Soft Office Suite Proficiency, with demonstrated Excel skill experienceGood hands-on experience with DocuwareIV - CompensationCompetitive package commensurate with the experience and potential of selected candidate.We offer medical, dental, and vision coverage to employees and their families, with Vaupell paying the majority of the monthly premium costs. Employees are also covered basic life insurance. Employees are able to enroll in our company's 401k plan. Employees will also accrue vacation hours at rate of 0.0385 hours per work hour, up to eighty hours per year, as well as 0.025 hours of Washington paid sick leave per work hour. Employees will also enjoy ten paid holidays throughout the calendar year.

Keywords: VAUPELL INDUSTRIAL, Everett , Accounts Payable Specialist, Other , Everett, Washington