Project Coordinator

Company: Community Clinic Contracting Network
Location: Wenatchee
Posted on: November 24, 2022

Job Description:

The Project Coordinator is responsible for managing the day-to-day business needs of the Project Management team while acting as a backup to the Office Manager. This involves a variety of activities including meeting notes, tracking analytic and development projects, comprehension of project work, data entry into project management tools, coordinating meetings both in person and virtually. The Project Coordinator is entrusted to be proactive in anticipating the needs of the analyst team, development team, and office staff. -They are an audio/video/communication expert for the office and help set up most meetings. -This position operates with a large degree of autonomy and independent decision making. Please include a cover letter with your resume. -Job Specific Competencies

• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Skilled at the use of audio/video/communication technology, and various ways it can be used to support CCCN in engaging and coordinating internally and with clients.
• Project management tool knowledge and experience.
• Excellent data entry, note taking and organization skills to keep projects up to date.
  General Duties and Responsibilities
  • Take meeting minutes or notes during project, team, and client meetings. -Send thorough follow-ups with clear action items after meetings.
  • Lead meetings as directed.
  • Track projects and miscellaneous teamwork.
  • Update and develop new project management documentation and reporting.
  • Organize notes, documentation, and reports in a clear and transparent way for Project Management team, analyst team, development team, and other office staff.
  • Review and monitor staff hours.
  • Schedule meetings with internal and external parties. -Confirm meetings one week in advance for those that require travel.
  • Prepare agendas, project documentation, and other materials for upcoming meetings.
  • Set up and make arrangements for the use of audio/video conferencing.
  • Serve as host for CCCN sponsored meetings that require the use of audio/video conferencing.
  • Document processes clearly and concisely.
  • Support analyst and development team members where needed (i.e. documentation, reporting, scheduling, quality assurance of web and analytic products, etc.)
  • Seek training resources and requests additional training to build job skills.
  • Act as back-up to Office Manager including opening/closing office, manning front desk, collecting mail, purchasing, scheduling, and other office duties as assigned.
  • Demonstrate sound work ethics, flexibility, and show dedication to the position and the community.
  • Demonstrate a positive attitude, respect, and possess cultural awareness and sensitivity toward clients and co-workers.
  • Keep customer service and the mission of the organization in mind when interacting with all clients, co-workers, and others. -Job SpecificationsEducation:2-year college degree required; Bachelor's degree preferred. -CAPM or PMP Certification desired. -Lean Six Sigma experience desired.Experience:Five years related work experience. -Jira Administrator experience desired.Essential Technical/Motor Skills:Able to learn and master a variety of unique computer applications with limited training. -Quick to learn and operate a variety of teleconferencing, videoconferencing, and desktop sharing applications. Exhibit strong customer service skills, strong process improvement background.Interpersonal Skills: -Strong interpersonal and communication skills and the ability to work effectively with other staff and management. Ability to demonstrate personal integrity in all interactions.Essential Physical Requirements:This job is performed mostly in a typical inside, office environment. Essential physical requirements of this job include light physical effort; repetitive motions of wrists, hands, and/or fingers; standing, walking, lifting, reaching, kneeling, bending, stooping, pushing, and pulling; frequent sitting; lifting and/or moving items up to 50 pounds, with assistance as needed; ability to read forms and computer screens and to read correspondence and other documents.Essential Mental Abilities:Ability to make decisions in line with state and federal regulations; ability to read, comprehend, and analyze documents, regulations, and policies; ability to prepare and submit complete and succinct documents necessary to the job. Ability to assess and evaluate, have attention to detail. Problem solving and analytical skills are required with a heavy emphasis on detailed analysis of information to support actions.Essential Sensory Requirements:Essential sensory requirements include the ability to: read computer keyboard, monitor, and documents; prepare and analyze documents; read extensively; see, recognize, receive and convey detailed information orally, by telephone and in person; convey accurate and detailed instructions by speaking to others in person and by telephone.Exposure to Hazards:Worker is subject to inside environmental conditions on a frequent basis with moderate noise. Typical working conditions found in most administrative work areas. -Remote WorkThis position is not eligible for remote work.

Keywords: Community Clinic Contracting Network, Everett , Project Coordinator, Other , Wenatchee, Washington