Executive Assistant for Medical Residency Program

Company: Sea Mar Community Health Centers
Location: Everett
Posted on: August 4, 2022

Job Description:

Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons without regard to race, ethnicity, immigration status, gender, or sexual orientation, and regardless of ability to pay for services. Sea Mar's network of services includes more than 90 medical, dental, and behavioral health clinics and a wide variety of nutritional, social, and educational services. We are recruiting for the following position(s): Sea Mar is a mandatory COVID-19 and flu vaccine organization Executive Assistant for Medical Residency Program - Posting #23766Position Summary: Our Medical Residency Department in Everett is looking for a Full-time Executive Assistant. With supervision from the Residency Program Coordinator and oversight and direction from the Residency Program Director, the Executive Assistant is responsible for assisting the Residency Program Coordinator and the Faculty within the Family Medicine Residency. The Executive Assistant m ust be able to independently manage workflow and meet deadlines. Must be able to use good judgement and maintain confidentiality. Excellent clerical skills and ability to multi-task are needed for this position. Knowledge of medical terminology preferred. Must have the ability to work respectfully and professionally with the community, faculty, residents, and other providers and staff; Able to work effectively in a multi-cultural environment with a diverse population. Must have the ability to use computers such as, (Word, Excel, PowerPoint, and Outlook). Experience using New Innovations software preferred but not required. There is an expectation that the Executive Assistant will travel between training sites to deliver and pick up materials, as needed. There will also be occasional travel between Marysville, Everett and Seattle. The possibility of business travel for regional and annual conference will be at the discretion of the Residency Program Director. Mileage should be reported and will be reimbursed. Under general direction will assist with the Accreditation Council for Graduate Medical Education (ACGME) guidelines, processes registrations, and assists the Residency Program Coordinator with the resident application and evaluation process. This position requires a detailed understanding of national accreditation policies and the policies of the Sea Mar Office of Medical Education. Duties and Responsibilities: + Review faculty and resident physician schedules, including inpatient and outpatient activities, on a monthly basis and work with Residency Program Coordinator and Health Center Administrator to implement any changes/corrections that may need to be made. + Assist with preparation of recruiting activities, including applicant folder prep, interview room set-up, and coordinator catering for interview events. + Assist with arranging and executing resident exam days. + Take minutes at Graduate Medical Education Committee meetings + Assist with coordination of didactic sessions, including set-up and breakdown of room and AV set-up; maintenance of the didactic schedule and recording of weekly attendance in New Innovations software; assistance with the coordination of outside lecturers for weekly didactic sessions. + Assist Residency Program Coordinator in completing administrative paperwork for the residency program, including maintenance of resident tracking spreadsheets. + Assist with development of brochures, invitations, and advertisements for conferences and lectures. + Develop and maintain filing and other organizational systems for records and reports for resident and faculty portfolios and residency program accreditation. + Assist in the preparation for ACGME and CLER site visits and internal reviews. + Receive inquiries from residents and applicants and triage as necessary to others within the department, or in other Sea Mar departments. + Assist with the planning of departmental annual events including recruitment, orientation, graduation, and retreats, as well as various meetings and program-related events. + Assist in monitoring resident duty hours and operative/case experience via regular review of data reports. + Performs other duties as assigned by the Residency Program Coordinator and Residency Program Director. Education and/or Experience: + Associates degree and 2-3 office administration experience in healthcare and/or education required. + Undergraduate degree preferred. + Must possess ability to write and compose professional correspondence. + Must have solid customer service skills both over the phone and in direct interaction with visitors and staff. + Must have a valid WA State Driver's License and current automobile insurance. What We Offer: Sea Mar offers talented and motivated people the opportunity to work in a dynamic and growing community health organization. Working at Sea Mar Community Health Centers is more than just a job, it's a fulfilling career with opportunity for advancement. Full-time employees working 30 hours or more, receive an excellent benefit package of Medical, Dental, Vision, Life Insurance, Prescription coverage, Long Term Disability, EAP (Employee Assistance Program), paid-time-off starting at 24 days per year + 10 paid Holidays. We offer 401(k)/Retirement options and an exciting opportunity to work in a culturally diverse environment. How to Apply: To apply for this position, complete the online application and click SUBMIT or APPLY NOW. If you have any questions regarding the position, email Erica Guillen, HCA at EricaGuillen@seamarchc.org (AngelAdams@seamarchc.org) Sea Mar is an Equal Opportunity Employer Posted 06/21/2022External candidates are considered after 06/24/2022 Please visit our website to learn more about us at www.seamar.org. You may also apply thru our Career page at https://www.seamar.org/jobs-general.html Powered by JazzHR

Keywords: Sea Mar Community Health Centers, Everett , Executive Assistant for Medical Residency Program, Other , Everett, Washington