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Accounts Payable Specialist

Company: Optum
Location: Everett
Posted on: January 12, 2022

Job Description:

The Accounting department is seeking an Accounts Payable Specialist to join their team full time located in 1800 41st St Everett, WA. This is a hybrid position with 2-3 days worked on site and the remaining days worked via telecommuting.The AP Specialist functions as an integral member of the team and under minimal supervision, is responsible for recording and reviewing of expenditures and liabilities related to general business operations. Responsible for monitoring and maintaining the Accounts Payable cycle through the automated AP system. Assists with the month end closing process and reconciliation of various General Ledger accounts.JOB SUMMARY: Under minimal supervision, responsible for recording and reviewing of expenditures and liabilities related to general business operations. Responsible for monitoring and maintaining the Accounts Payable cycle through the automated AP system. Assists with the month end closing process and reconciliation of various General Ledger accounts.The AP Specialist is responsible for and not limited to the following essential duties and responsibilities:Processing and GL Reconciliation

  • Effectively utilizes the automated system by managing and reducing exceptions to improve processing time.
  • Ensures that invoices and disbursement requests are properly approved in accordance with TEC policies and procedures. Review program periodically for compliance.
  • Reviews vendors' invoices check and expense reimbursement requests are coded to the proper general ledger account and department/ location. Auditing this electronic process for propriety will be required.
  • Partners and coordinates with buyers and tax department to determine whether vendor invoices are taxable or non-taxable and when "use tax" may be applicable.
  • Independently investigates and resolves any invoice anomalies.
  • Processes and tracks credit memos.
  • Reconciles vendor/supplier monthly statements.
  • Updates and maintains vendor files.
  • Performs reconciliation of accounts payable sub-ledger to general ledger.
  • Performs reconciliation of all other general ledger accounts that AP is responsible for.
  • Prepares and inputs month end accrual general journal entries.
  • Works with scanned and emailed invoices within ACOM workflow, enabling an electronic processing and storage of invoices, elimination of manually filing paper invoices etc.
  • Actively participates in department LEAN initiatives providing ideas and feedback to improve and streamline department and clinic processes on an ongoing basis.Payment Processing
    • Ensures efficient processing and disbursement of checks including maintenance and security of check stock, security of the check printing process, implementing weekly check run, verifying checks, processing voids and stop payments on checks issued.
    • Ensures processing of other payment methods including ACH, Visa, Amex BIP and Amex VPay payments. Auditing
      • Investigates questionable invoices and entries. Research and resolve "Received Not Invoiced" report and follow up and work with Purchasing Department on proper resolution to clear aging items.Vendor Relationships
        • Develops and cultivate relationships with vendors. Understand vendor payment terms, cash discount opportunities, vendor late fee practices and other related charges.
        • Actively markets to vendors to switch from check or ACH payment to Amex BIP payment process.
        • Independently works with vendors who consistently have invoice exceptions to improve their invoicing so that invoices are processed more efficiently.Communication
          • Communicates in a timely manner with vendors, suppliers, physicians and staff (both oral and written communication).Training
            • Provides training to company personnel on AP processes and company policies as needed. Works with external departments to streamline invoice processing and payments.Duties listed below are integrated into all job functions:
              • All staff members are to promote a positive and productive work environment by acting maturely and responsibly, satisfactorily performing his or her job responsibilities and conducting themselves in a professional, courteous and respectful manner toward fellow employees, physicians and patients.
              • Must relate to other people beyond giving and receiving instructions: (a) get along with co-workers or peers without exhibiting behavioral extreme; (b) perform work activities requiring negotiating, instructing, supervising, persuading or speaking with others; and (c) respond openly and appropriately to feedback regarding performance from a supervisor.
              • Performs all duties in a manner which promotes and supports the Core Values and Compact of The Everett Clinic.
              • Integrates Lean principles, practices and tools to improve operational efficiency, reduce costs and increase customer satisfaction.
              • Frequently must follow written and oral instructions as well as complete routine tasks independently.
              • Completes annual compliance training on HIPAA/Privacy/Confidentiality/Non-Discrimination/Harassment/Integrity Statement and signs Agreements.
              • Ensures confidentiality of patient information following HIPAA guidelines and TEC policies.
              • Attends training to meet requirements of the job position and as needed or mandated by TEC policies, Div. of Occupational Safety & Health (DOSH), OSHA, L&I and other state/federal regulations.
              • Has regular and predictable attendance.NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: Performs other duties as assigned.REQUIRED QUALIFICATIONS:Education:
                • High School Diploma or GED requiredExperience:
                  • Two to four years related experience. Experience with integrated, automated accounts payable systems. Familiarity with purchasing and receiving procedures.Vaccination Status:
                    • Full COVID-19 vaccination is an essential requirement of this role. UnitedHealth Group will adhere to all federal, state and local regulations as well as all client requirements and will obtain necessary proof of vaccination prior to employment to ensure compliance.
                    • UnitedHealth Group requires all new hires and employees to report their COVID-19 vaccination statusPREFERRED QUALIFICATIONS:Education: Some college preferred.Knowledge: Knowledge of organization policies, procedures, systems, and accountingpractices. Knowledge of how automated software works with non-purchase order invoicing, purchase order invoicing and matching, and expense reporting processes. Knowledge of how entries impact GL and financials is critical. Knowledge of grammar, spelling and punctuation. Knowledge of arithmetic to make calculations and make changes accurately. Proficient with intermediate or advanced Microsoft Office software.Skills: Skill in verbal and written communication. Proper telephone and email communicationetiquette. Skill in gathering and reporting information. Skills in lean thinking and problem solving.Effectively manages multiple simultaneous projects and achieves effective and timely results.Abilities: Ability to understand workflow with multiple interfaces and systems to determine bestway to fix errors and answer user questions. Ability to work with limited supervision, establishespriorities, and coordinate several activities at one time. Ability to work with excel to research anduse data. Ability to exercise initiative, certain amount of marketing skills (able to persuadeothers) problem solving and decision-making. Ability to work as part of a team.Employees are required to screen for symptoms using an approved symptom screener prior to entering the work site each day, in order to keep our work sites safe.
                      Employees must comply with any state and local masking orders. In addition, when in a worksite building, employees are expected to wear a mask in areas where physical distancing cannot be attained.

Keywords: Optum, Everett , Accounts Payable Specialist, Other , Everett, Washington

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