HR Employment Specialist

Company: Mukilteo School District 6
Location: Everett
Posted on: May 3, 2021

Job Description:

This an 8 hour per day, 260 day per year Human Resources Employment Specialist position with benefits at the Mukilteo School District Office in the Human Resources Department. Anticipated start date is May 17, 2021.

Hours for this position are from 8:00 a.m. to 5:00 p.m.

JOB TITLE: Employment Specialist

JOB PLACEMENT: Non-Represented Schedule

DEPARTMENT: Human Resources

REPORTS TO: Executive Director of Human Resources

JOB SUMMARY:

The Employment Specialist performs various roles related to employment within the district. The Specialist manages job postings, screens employment applications, documents applicant eligibility and qualifications related to postings; identifies qualified candidates for further consideration; conducts reference checks; assists in testing, recruiting and orienting new employees; supports district recruiting processes.

TYPICAL RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:

• Provides information to applicants regarding positions, applications, and related procedures.
• Prepares position announcements, postings, and advertising.
• Screens employment applications, documents qualifications, and recommends qualified candidates to hiring officials.
• Facilitates internal transfer processes for staff to ensure compliance with collective bargaining agreements and district procedures.
• Advises administrators on selection and hiring procedures, provides guidelines and direction to document the interview and selection process, coordinates with administrators to review and access applications.
• Conducts reference checks and assists in offering employment to selected candidates as requested. Notifies non-selected candidates.
• Tracks, collects, and files completed interview and other hiring materials. Enters new hire information into employee database.
• Provides various support for district recruitment operations. Registers for recruiting events and attends as required, shares information about district employment opportunities, updates marketing materials, orders supplies and materials, provides information regarding candidate pools and tracks candidate participation, and monitors employment application email. Organizes district internal career fair.
• Monitors fingerprint results for new hires and notifies HR administrators of RAP results.
• Creates new employee personnel files; ensures accurate completion of all required employment forms prior to commencement of employment.
• Prepare and provide identification badges for staff, substitutes, and interns.
• Assist with maintaining records for required employee district policy training, bloodborne pathogens training, etc. in Safe Schools.
• Implement and comply with District Policies.
• Maintain consistent attendance and conform to regular work hours.
• Perform other related duties as assigned.

JOB REQUIREMENTS; MINIMUM QUALIFICATIONS:

Skills, Knowledge and Abilities required to satisfactorily perform the functions of the job include:

• Knowledge and application of employment law, district policies/procedures and collective bargaining process and agreements.
• Ability to utilize systems, technology tools and software, and accounting procedures to efficiently and accurately fulfill job responsibilities.
• Skill and ability to effectively communicate both verbally and in writing using correct format, spelling, grammar and punctuation.
• Ability to exercise discretion and maintain trust and confidentiality.
• Ability to convey a positive district image.
• Skill and ability to follow and give instructions.
• Ability to perform professionally while under pressure and tight timelines.
• Ability to be flexible to meet the demands of the position.
• Ability to be collaborative as well as independently.
• Skill and ability of effective organization and efficiency.
• Skill and ability of accuracy and attention to detail.
• Ability to maintain regular and punctual attendance.
• Ability to develop positive, amenable relationships with staff, students, and public.
• Ability to strengthen job-related competencies.
• Ability to demonstrate effective cross-cultural communication skills and culturally responsive practices.
• Ability to identify and address personal, cultural, and institutional bias.

EDUCATION/TRAINING

• High school diploma or its equivalent
• Word process with accuracy at 50 wpm
• Experience operating a 10-key calculator

EXPERIENCE

• Two (2) or more years of recent applicable experience in a medium to large public or private human resources office using a computerized human resources system.

PREFERRED EDUCATION/EXPERIENCE:

• AA degree in human resource management, business, or related field preferred
• Experience using the Washington School Information Processing Cooperative (WSIPC) system
• Experience in public school or public agency personnel/human resources area

PHYSICAL REQUIREMENTS: EMPLOYMENT SPECIALIST

Occasionally

1% - 33%

Frequently

34% - 65%

Continually

66% - 100%

Sitting

X

Standing

X

Walking

X

Crouching

X

Kneeling/Crawling

X

Stooping

X

Twisting Knees

X

Twisting Waist

X

Twisting Neck

X

Climbing

X

Balancing

X

Leg/Foot Use

X

Reaching

X

Handling/Grasping

X

Fingering/Feeling

X

Pushing/Pulling

X

Lifting/Carrying

X

Talking

X

Hearing

X

Vision

X

Near Acuity

X

Far Acuity

X

Depth Perception

X

Color Vision

X

Field of Vision

X

Smell

X

Work Outdoors

X

Work Indoors

X

Mukilteo School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator and Title IX Coordinator Bruce Hobert (425-356-1319), hobertbl@mukilteo.wednet.edu, Section 504 Coordinator Lisa Pitsch (425-356-1277), pitschla@mukilteo.wednet.edu, and the ADA/Access Coordinator Karen Mooseker (425-356-1330), moosekerkw@mukilteo.wednet.edu. Address: 9401 Sharon Drive in Everett, WA. Inquiries regarding ADA/Access issues at Sno-Isle TECH Skills Center should be directed to Wes Allen, Director (425-348-2220) allenwr@mukilteo.wednet.edu. Address: 9001 Airport Road in Everett, WA 98204.

Keywords: Mukilteo School District 6, Everett , HR Employment Specialist, Other , Everett, Washington