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Payroll/Accounting Specialist

Company: West Coast Self Storage
Location: Everett
Posted on: May 23, 2023

Job Description:


* Salary is $70-80k
* Medical, Dental, Vision insuranc
* Flexible Spending Account (FSA)
* $10,000 Employer Sponsored Life Insurance
* Paid Sick and Vacation
* 401(k)/Roth with matching funds
* Annual Profit Sharing
* Employee Discount

Fast growing, West Coast Property Management and Development Company (westcoastselfstorage.com) is looking for a dynamic person to join us as a Payroll - Accounting Specialist. You will use the Paylocity System to process our payroll and ensure expenses and taxes are paid accurately and timely. Our ideal candidate is analytical, methodical, and extremely organized with experience in multi-state payroll administration and compliance. We value integrity, team spirit and strong communication skills. The goal is to ensure our payroll procedures are compliant, efficient, and current. You will be responsible for payroll for employees in WA, OR, CA, ID and NV. This position will also work closely with our HR Department. Along with the duties this position will also be involved with General Ledger Accounting in regard to bank/cash reconciliations for a number of properties.

Responsibilities in Payroll Administration

* Responsible for ensuring accuracy, compliance, and timely processing of bi-monthly payroll for employees located in multi-states (WA, OR, CA, ID, NV)
* Review and process transactions including benefit changes, special compensation, other adjustments
* Coordinate with HR to process new hires, terminations, leaves, and other changes
* Resolve inquiries from employees in a timely and professional manner
* Ensure compliance with internal controls, federal/state/local requirements, deadlines
* Manage regulatory filings, notices, audits, and other communications from federal and state agencies
* Work with payroll vendor (Paylocity) on system administration, maintenance, reporting needs
* Prepare/review journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits
* Maintain a complete understanding of all federal/state wage and hour laws related to payroll including garnishments, benefits, leave of absence, 401k, and taxes.
* Ad hoc Projects as requested

General Ledger Accounting Responsibilities

* Reconcile and verify bank deposits and payments to the general ledger on a daily basis
* Research and solve discrepancies which may be a result of data input errors or system errors
* Prepare and post cash / credit card journal entries for each location daily into NetSuite
* Call locations to resolve reconciling items
* Prepare daily cash reports
* Monthly reconciles bank statements
* Assist supervisor/manager with projects as-needed


* Experience with Paylocity and Oracle NetSuite a plus
* Multi-State payroll processing
* Proficient in Microsoft Office, with good Excel skills
* Ability to prioritize and manage multiple tasks, changing priorities as necessary
* Ability to work under time pressure and adapt to changing requirements with a positive attitude
* Ability to interact effectively and professionally with all levels of employees, both management and field staff alike
* Proactive, self-starting, self-managing
* Takes ownership for the effective operation of all aspects of payroll
* To learn more about West Coast Self Storage Group, please visit our website at

Keywords: West Coast Self Storage, Everett , Payroll/Accounting Specialist, Human Resources , Everett, Washington

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