Experienced Office Administrator (Level C)

Company: Boeing
Location: Everett
Posted on: August 6, 2022

Job Description:

Now hiring in Everett, WA

Job Description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. Were committed to fostering an environment for every teammate thats welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We are committed to fostering an environment for every teammate that is welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us!

The Boeing CompanysSupplier Quality Organizationis currently seeking anExperienced Office Administratorto join their team inEverett, WA or Renton, WA!The ideal candidate has experience supporting executives, possesses a high degree of professionalism, and discretion. This role will include supporting executives in a dynamic environment while prioritizing each executives schedule and travel arrangements.

This employee will be proactive, demonstrate a robust attention to detail and an ability to adjust priorities efficiently and effectively. They will also have the ability to quickly familiarize themselves at a high level with new issue areas as well as the ability to shift from supporting work in one issue to the next.

Primary Responsibilities:

Prioritizes and schedules management-level employee time and availability for efficient use of time.

Performs the following tasks for managers on the executive payroll: coordinates and processes domestic and international business travel arrangements, monitors designated business travelers logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.

Collects and compiles data to provide visibility of status for travelers review and/or signature.

Creates, edits and maintains electronic and written communication.

Tracks and maintains information relative to department and business operations.

Verbally communicates a wide variety of information to multiple audiences.

Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.

Tracks and maintains designated conference room schedules for availability and efficient use of resources.

Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.

Orders and maintains office supplies.

Plans and implements logistics for executive level internal and external events.

Works under limited supervision.

This position allows telecommuting. The selected candidate will be required to perform some work onsite at one of the listed location options.

The position must meet Export Control compliance requirements, therefore a US Person as defined by 22 C.F.R. 120.15 is required. US Person includes US Citizen, lawful permanent resident, refugee, or asylee.

Basic Qualifications (Required Skills/ Experience):

3+ years of experience managing executive schedules and calendars using Microsoft Outlook

3+ years of experience coordinating and processing business travel arrangements, generating expense reports and reconciling corporate credit card charges

3+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Lync

Preferred Qualifications (Desired Skills/Experience):

3+ years of experience directly supporting senior/executive leaders

3+ years of experience managing office supplies and conference room schedules

Typical Education/Experience:

High school diploma or GED and typically 4 or more years related experience or an equivalent combination of education and experience.

Relocation:

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Shift:

This position is for 1st shift.

Additional Information

All information provided will be checked and may be verified.

Please apply ASAP for this role as recruitment may commence before the end date.

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Keywords: Boeing, Everett , Experienced Office Administrator (Level C), Administration, Clerical , Everett, Washington