Accounts Payable Specialist

Company: YWCA Seattle
Location: Everett
Posted on: March 18, 2023

Job Description:

Why work with YWCA Seattle - King - Snohomish? YWCA SKS is the region's largest non-profit organization with a 120+ year legacy, focused on the needs of women, with programs serving 7,000 people each year. When you work with YWCA, you make a difference. We're women and BIPOC-led, family-centered, and supportive of employees. As a full-time YWCA employee (30+ hours), you'll enjoy a benefits package including medical insurance, generous vacation, holiday, sick leave plans, and an outstanding retirement plan. Put your passion for racial equity and social justice to work - apply today!What You'll DoThe Accounts Payable Specialist will be responsible for the region's accounts payable, monitoring and preparing grant-specific allowable costs and grant spend down calculations for all HUD Continuum of Care (CoC) contracts. The Specialist will be responsible for working with partner agencies to collect, track, and program-required match, and complete all HUD CoC match related duties. Assists Financial Analyst in preparing and submitting contract billings, invoices and drawdowns on a monthly basis. This position has a social justice component that will require critical thinking around how external systems impact the work that we are doing through the lens of racism and intersections with poverty. Knowing the core principals of antiracism and grounding those principles in everyday work, as well as working well in non-white environments and championing anti-racism policy, are required job skills and core values. As an equal opportunity employer, we highly encourage people of color to apply.Hours per week: 40Hourly pay range: $25.00Your Contribution to the team includes:Ensures accurate and timely payment of all Accounts Payable, including client assistance, staff reimbursements, vendors and service payments; prepares check requests and maintains region's accounts payable check request filesWorks with partnering agencies on an ongoing basis to collect and track program-required match for HUD CoC programsPrepares required HUD CoC match and supportive services reports and maintains electronic and paper filesWorks with Regional Director of Administration, Financial Analyst and partner agencies to write, calculate and submit annual match letters during HUD CoC application processAssists with the preparation of the region's general ledger and monthly operating reports for expenditure calculation and invoice preparation on a monthly basis according to federal and state guidelinesAssists Financial Analyst in preparing and submitting contract billings, invoices and drawdowns in a timely manner on a monthly basis and submits copies of invoices to downtown officeEnsures billings are contractually compliant with funder and maintains necessary back-up for all HUD CoC programsKnowledgeable of general ledger and revenue functions, and can be a resource for staff and a back-up for the Financial AnalystMaintains multiple financial files in computer systems and in auditable hard copy files; assists in gathering information for audits as neededSupports the YWCA's Social Justice Initiative by understanding how racism, sexism, classism and other oppressions play out in institutions and systemsProvides culturally relevant conflict resolution and problem-solving strategiesShow demonstrated ability to interact with people of different cultures.RequirementsAt least (3) three years' experience in accounting, bookkeeping or non-profit administrative experienceStrong oral, written, and interpersonal communication and organizational skillsDemonstrated ability to manage and meet multiple deadlinesData entry, keying, and letter and report-writing experienceProficient in computer skills and MS Office Programs including Word, Outlook, Excel and PowerPointExperience working with communities of color, understanding of the intersection of racism and povertyCore Competencies Expected: Collaboration, Communication: Open, Customer Service, Discernment/Judgment, Fostering Diversity, Initiative, Interpersonal Skills, Planning & Organizing (Time Management), Problem Solving, Professionalism, Race & Social Justice Advocacy, Quality, Holding People Accountable, Ethics & Integrity, Communication: Oral & WrittenPREFERRED QUALIFICATIONS:An Associate's Degree in accounting, business or related field and two years of accounting experience, preferably including experience in non-profit financial environmentStatistical, data and trend analysis and report preparationPhysical DemandsContinuously exchanges information through listening and talking with clients, agency staff, employers, representatives of community organizations and other individuals in the community.Frequently reaches and grasps in using telephones, computers, fax machines and other office equipment and suppliesFrequently lifts and carries up to 5 lbs. of paperwork, files, and training materialsFrequently performs close work while updating files, reading program information, and using computerOccasionally kneels, bends, pushes and pulls in obtaining files in drawers*Continuously = Over 80% of the time * Frequently = 20-80% * Occasionally = Under 20%YWCA encourages applicants with a variety of experiences to apply!We recognize people gain knowledge, skills, and abilities through various experiences. For this reason, professional, academic, lived and volunteer/community-based experiences will all be considered in the application review process.Vaccination RequirementAll new hires must be vaccinated in accordance with CDC guidelines before their first day of employment.Mental Health ConsiderationsAll employees of the YWCA interact with clients who have experienced or are experiencing trauma in various forms, including but not limited to, racial trauma, domestic violence, sexual violence, homelessness, unemployment, and financial hardship. As a result, employees are at risk of secondary trauma. We encourage employees to seek support inside and outside the workplace and maintain self-care routines.Equal Opportunity EmploymentYWCA Seattle - King - Snohomish is an Equal Opportunity Employer. To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement.For more information Contact us at careers@ywcaworks.org with any questions or if you need accommodation for your application.PI208271039

Keywords: YWCA Seattle, Everett , Accounts Payable Specialist, Accounting, Auditing , Everett, Washington